Question 1

How does mileage tracking work in Bidmio?

Accepted Answer

The system records the odometer status at the beginning and end of each trip and automatically calculates the miles traveled. With each trip record, you enter the current odometer reading, the system compares it with the previous status and calculates the number of miles traveled. All data is stored in history for control and audit.

Question 2

Can I use the system for private vehicles?

Accepted Answer

Yes, Bidmio fully supports tracking of private vehicles used for business trips. The system automatically calculates the travel allowance amount based on set rates per kilometer. You can clearly separate business and private trips, which is important for correct tax deductions and expense reimbursement.

Question 3

How are travel allowances and tax deductions calculated?

Accepted Answer

Allowances and deductions are calculated automatically based on set rates per kilometer, vehicle type, and trip purpose in accordance with applicable laws and company policy. You can set different rates for different vehicle types (car, van, truck) and trip purposes. The system then automatically applies the correct rate when calculating the allowance.

Question 4

How do I assign a trip to a specific project?

Accepted Answer

When recording a trip, you simply select the project or job that the trip belongs to. The system then automatically assigns transportation costs to that project, enabling accurate tracking of project costs and inclusion of transportation in the customer invoice. You can view an overview of all trips for a specific project at any time.

Question 5

What reports can I generate from the vehicle tracking system?

Accepted Answer

The system allows you to generate various types of reports: logbook according to legal requirements, overview of costs for individual vehicles, travel allowances for employees, vehicle utilization, project costs, fuel consumption, and more. All reports can be exported to PDF, Excel, or CSV format for further processing in the accounting system.

Question 6

Does the system work offline on mobile devices?

Accepted Answer

Yes, the Bidmio mobile app supports offline mode. You can record trips even when you don't have an internet connection, for example in an area with a weak signal. All data automatically synchronizes with the server as soon as you connect to the internet. This ensures you don't lose any records even when working in remote areas.

Question 7

How can I track service intervals and vehicle maintenance?

Accepted Answer

In each vehicle's profile, you can record service records, technical inspection dates, oil changes, and other maintenance work. The system alerts you when a service or inspection date approaches based on miles traveled or date. You can also store service documents and invoices directly in the system.

Question 8

How do I ensure accuracy of odometer data?

Accepted Answer

The system automatically checks data consistency - it warns if the entered odometer status is lower than the previous record or if the mileage difference is unreasonably large. This helps detect entry errors early. In addition, you can check the history of all records for a given vehicle at any time and verify data accuracy.

Route tracking and vehicle management

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