Quality Assurance in Construction – Checklists, Photos, and Documentation
Get control of quality assurance with digital solutions
Quality assurance (QA) isn't just a formality – it's your company's proof that work has been done correctly, safely, and to the required quality. In the construction industry, where many parties collaborate and requirements are increasing, being able to document every step is crucial.
Why quality assurance in construction is more important than ever
But many companies still struggle with:
What is quality assurance in construction?
Quality assurance (QA) is a process where you plan, control, and document that work is performed according to applicable standards, requirements, and descriptions.
In practice, it's three steps:
Planning – what should be checked and when?
Example: check vapor barrier, electrical installation before closing, insulation thickness, floor slope.
Execution & control – record continuously
Use checklists, notes, and photos – e.g., "OK/not OK" or measured values.
Documentation & archiving – everything is gathered digitally
This forms the basis for handover documentation, complaint cases, and quality systems (e.g., ISO 9001, DBK, Molio).
Previously, this was done on paper. Today, with digital solutions like Bidmio, you can handle the entire process via smartphone or tablet – directly on the construction site.
Digital quality assurance in practice
1One place for all documentation
All photos, checklists, and notes are automatically saved to the job they belong to. No more searching through folders, emails, or text messages.
2Work offline – sync later
Many construction sites have poor coverage. With Bidmio, you can still take photos, fill out forms, and get signatures – the app automatically syncs when you're back online.
3Checklists tailored to your trade
Whether you're a carpenter, mason, plumber, electrician, or builder, you can create your own checklists: Electrical installation before closing, Bathroom floor slope, Vapor barrier in foundation slab, Fire protection and insulation, Pressure test of equipment, Handover inspection.
4Photo documentation in real-time
Take photos directly in the app – before, during, and after completion. Add comments, and the photos are automatically placed in the checklist.
5Signatures and approval
The customer, supervisor, or construction manager can sign directly on mobile or tablet. The report is then automatically generated as PDF and archived.
Example: QA in everyday life with Bidmio
Case: Builder with 12 employees
The most important elements of a digital QA solution
Benefits of digital quality assurance
1Better overview and structure
Everything is gathered in the system – you can filter by job, customer, date, or employee.
2Lower risk of errors
Checklists ensure everything is reviewed. The system alerts you to missing items.
3More professional handover
The customer receives a complete report with photos, notes, and signatures – directly from the system.
4Faster processing and payment
When quality is properly documented, work is approved faster.
5Easy to prove in case of complaints
Everything is stored digitally – you can find photos and reports even years later.
6Less paper, more efficiency
No more Excel sheets, handwritten forms, and chaotic email threads.
How to create your own QA checklists in Bidmio
Log in to Bidmio web or app
Go to Quality Assurance > Checklists
Click "New checklist" and name it (e.g., "Electrical before closing")
Add items: Checked? (Yes/No), Note (optional), Photo (required)
Save and attach the checklist to a job or customer
When an employee opens the job, the checklist is ready in the app – ready for completion and photos.
Examples of QA checklists in practice
What a QA report looks like in Bidmio
Example of an automatically generated report:
The report is exported as PDF with company logo and can be sent directly to the builder or supervisor.
Legal requirements and standards
Although quality assurance is not always directly required by law, most tender and contract agreements (AB18, ABR18) require documentation that work has been performed correctly.
With digital QA, you always have documentation ready if questions arise.
Comparison – traditional vs. digital QA
5 quick steps to digital quality assurance in Bidmio
Create your first checklist (or use a template from the library)
Assign the checklist to a job or employee
Fill out in the app – take photos, notes, signature
Generate QA report (PDF)
Send directly to the builder or save in archive
🎯 Now you have a complete digital QA process – without paper or extra work.
Extra: Free template – quality assurance checklist
Checklist (example fields):
Frequently Asked Questions
Conclusion
Digital quality assurance is no longer "nice to have" – it's a necessity in modern construction. You save time, avoid errors, and have control of your documentation from day one.
👉 Try Bidmio for free today – Digital quality assurance on mobile – simple, fast, and secure. Do it like hundreds of tradespeople: get control of quality while you work.
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